How to Request Services from a Designer

How to Request Services from a Designer –
(so that they will want to work with you)

request servicesNeed to request services from a designer? Well there’s a right way and a wrong way to do so. That is if you actually want them to want to work with you. This is not some elitist attitude. How you present yourself or your buisness matters.

Be it graphic design, web design, logo development, site maintenance or SEO, there are things you need to know.

Ideally the following information will provide a good point of reference for the next time you may require some creative services.


Your Initial Inquiry – DON’T Ask How Much It Will Cost (cuz we don’t know till we get more info!)

Imagine calling a mechanic (yes I use the mechanic analogy often) and saying “hey, I need you to fix my car. How much will it cost?”

At that moment he has no idea of the kind of car you have or the symptoms that may be ailing your vehicle. And you want to know how much it will cost to fix-it without him having an opportunity to look under the hood first? Well blindly requesting creative services is much the same. We require more info!

Like mechanics, designers may have baseline pricing for certain services. However, the truth is, each project is different and requires an individual assessment prior to providing any pricing details. Again the mechanic reference… he may have set prices for say brakes. But there may be other issues that need to be addressed so he cannot give you a quote till he knows what that may be.

All too often folks send an obscure inquiry. It reads like this “hey, I need a new website. How much will it cost?” Or worse yet, the blind post on Craigslist that says “I need a logo for my biz”. There’s no info about what you do or your business. How vague is that?

What to Include with Your Initial Inquiry: Do’s & Don’ts

So let’s get down to how you should request services – and professionalism matters! Designers may each have their own set of initial questions – but most WILL require that you clearly define your project (no ambiguity.) At a minimum, include the following info:

  • Name of your business or organization
  • Where you are located (City, State)
  • What you do/your industry
  • Type of project you’re considering: logo, brochure, website, seo etc.
  • Your url/website address (if you have a website)

Inquiry Example – BAD:
“I need a new logo for my business and need it done ASAP”
(This does not tell the designer squat! It has little or no info to go on. Nor does it consider whether or not the designer is even available)

Inquiry Example – GOOD:
I have a new business I’m about to embark on called ACME Widget Services. We are located in Golden, CO and create very custom purple widgets for the appliance industry. We are currently in need of a logo identity that properly defines our business. After reviewing the information on your website and some examples from your online portfolio we’d like to see if you may be available to assist us with our new identity. We do not currently have a website (something we may also like to discuss). How do you generally proceed with new projects?


(Notice the difference? This person gave a good overview of their project/business, and reflected professionalism. Most designers would be motivated to respond and likely want to work with them. First impressions are huge!

Other Important Notes…

Mind you the same set of above criteria can apply to requests for website design, website maintenance and search optimization etc. Regardless, you should be prepared to provide more info than “I need a website” or “my site needs SEO”.

In the case with this studio, after an initial inquiry you can expect a Project Qualifying Questionnaire. This is a few is a few short questions – which may vary depending on the type of project – but need to be answered and returned for review. Upon assessment of the information provided, it generally will determine whether we will move forward with a new project consultation.

As for project pricing information, don’t expect that before all of the relevant project information has been gathered! Each project has different requirements and needs to be assessed accordingly.

Want that new project to be done ASAP? Well that’s not always going to be an option. As many designers are a one-man shop, it can depend on their availability and which projects are in the queue ahead of you. Keep in mind that “urgency” comes with a much higher price tag!

Use Some Professionalism and Business Etiquette

If you’re sending an inquiry to a designer resulting from a Google search, understand that you are likely contacting a fellow business owner. Yes, designers are business owners! We’re not your employee and you’re not our boss. (sorry, sometimes a little tough-luv is necessary). We have business hours and lives which means even if the Internet is open 24/7, we aren’t. Albeit our hours may not be bankers hours…

We know you can scour the planet for designers in a crowdsourcing site that may give you a short term solution. (knock yourself out on that one if you want to deal with different time-zones and language barriers). But your needs would likely be far better met by working with someone who is a creative strategic partner – establishing a professional relationship to assist you in reaching your goals rather than a “hired-gun”. Doing so you’d also be supporting a local business and contributing to a local economy as well.

Last of all, a little courtesy and mutual respect goes a long way. “Please” and “Thank-you” never hurts in your communications! Trust me, we notice 🙂


eco-conscious graphic designer barbara rogersWritten by Barbara Rogers of Future Primitive Graphics. Helping businesses grow through better design and search visibility solutions. From creating your business identity, designing and maintaining your print/digital assets to the importance of SEO for your website.

Creatively collaborating with those who genuinely want to make the world a better place with their products or services.